Erasmus + Expression of Interest: OCEANS Annual Conference & Annual General Meeting, July 2026, Zagreb, Croatia

Erasmus +: OCEANS Annual Conference & Annual General Meeting, 2026

23 & 24 July 2026. Zagreb, Croatia.
Background of the event
The OCEANS Network is excited to announce that the Annual Conference (AC) and Annual General Meeting (AGM) will take place the 23 & 24 July 2026 Zagreb, Croatia.

The Annual Conference (AC) is a premier event that brings together students, alumni, university representatives, and stakeholders from the EU and Croatia to explore the pivotal role of international student mobility programs alongside OCEANS members. This event will be open to 80 participants in total and will take place on Thursday, July 23.

Simultaneously, the Annual General Meeting (AGM) provides a unique opportunity for OCEANS members to discuss international student mobility, exchange experiences, and help shape the future direction of the Network. This year's AGM will host 50 participants in total, and will take place on Friday July 24.
Key Themes
The AC and AGM will focus on several critical topics, including international student mobility programs, addressing challenges faced in global education, exploring future initiatives and strategic planning, and fostering cultural exchange and networking opportunities within OCEANS.

We are actively planning the AC and AGM and look forward to sharing more program details in the coming months. We appreciate your patience and encourage you to stay tuned!
Who should apply:
We invite all active OCEANS Network members who are passionate about international education and active within their departments to apply. We also invite new OCEANS members keen to engage and connect with other fellow OCEANS colleagues. This is an excellent opportunity to contribute to meaningful discussions, network with peers, and play a role in shaping the future of the OCEANS Network.
Application Details
The timeline for the submitting an expression of interest is as follows:
- Application Period: April 3 – April 14, 2026.
- Notification of Acceptance: late April - Early May.
- Application Form: Available on the OCEANS Online Community Portal.
N.B.: We encourage you to craft your own personal responses, rather than relying on AI, so that OCEANS Board can genuinely learn about you and your motivations.

Please be aware that a selection process will be in place, and submission of an application does not guarantee participation. Selected participants will then have to confirm their attendance by registering for the event by the deadline given.

Logistics: costs, visa, travel, accommodation, GDPR
Selected participants will receive detailed information regarding the agenda, venue, and accommodation options upon acceptance. All costs, including travel, food, and accommodation, will be provided by the EU.
- Accommodation will be arranged on your behalf for the nights that are needed to attend the event/s. Accommodation may be in twin rooms (two people per room).
- In the case of air travel, the Erasmus+ Support Service Team will handle the booking in consultation with the participants.
- If feasible, we recommend travelling by bus or private car (carpooling is encouraged). Travel costs by private car will be reimbursed upon completion of the reimbursement form and submission of the trip itinerary (0.28 EUR/km).
Visa: For participants requiring a Schengen visa, please schedule an appointment at the Embassy of Croatia in your country as soon as possible. ICF will provide a visa invitation letter and assist you throughout the application process. The EU will cover visa processing fees and travel expenses from your hometown to the Embassy of Croatia.

All visa-related expenses must be submitted to the ESS Team for approval

GDPR note: Due to GDPR regulations, the names of selected participants will not be made public.
Contact
Should you have any questions or require additional information, do not hesitate to contact us via board@oceans-network.eu or the Erasmus+ Support Service Team at events-support-EPLUS@icf.com (for technical questions).
Registration form
Please only apply if you are sure you will have time on the dates and will attend the event. As places and budgets are limited, cancellations should be avoided to give as many members as possible the opportunity to participate and not to waste funds.
Erasmus +: OCEANS Annual Conference & Annual General Meeting 2026

23 & 24 July 2026. Zagreb, Croatia.
Personal Details
Name*

First Name Last Name / Surname
Email*
example@example.com
Phone Number*

Area CodePhone Number
Gender*
If other, please specify:
Nationality*
Country of residence*
Where would you be traveling from to attend the AGM?*
Indicate city and country
YesNoOther
Since when have you been a member of OCEANS?*
What Mobility did you take part in and when?*
Motivation, previous engagement & experiences
Please keep your answers to the following questions concise but informative.

We are looking for members who are active in OCEANS or eager to get involved. If you are new to the network or unsure how to engage, feel free to share any activities you are involved in outside of OCEANS, especially those that could complement or support our mission in benefiting our members.
1) Have you ever participated in previous OCEANS events? If yes, please mention when and what it was? *
2) What is your motivation to attend OCEANS AGM? (Between 50 and 200 words)*
3) Have you ever received funding from the Erasmus+ Students and Alumni Alliance (ESAA) to run a project/activity? If yes, can you give us a brief summary about it? If you have run multiple, please tell us about them all.*
4) Apart from any listed previously, have you ever applied for an ESAA project? If yes, please give a summary about it.*
5) Are you currently part of any of the OCEANS departments? If so, which department?*
6) Have you participated in OCEANS internal processes? for example, have you taken part in any of the activities related with the modification of statutes, town-halls, etc.*
7) Are you part of any other ESAA sister or regional organizations (ASAF, ESN, EMA, gE, WBAA)? If yes, please detail your engagement and role.*
8) Is there anything else you wish to tell us or add any context to the previous questions?*
9) Would you be willing to organise and self fund your travel and accommodation in order to attend the AGM? There will be the option for a small number of people to self fund their travel and accommodation in order to increase the number of participants that can attend the AGM. You would need to cover your own travel and accommodation. Please note that self-funded participants cannot request reimbursement for any of their expenses during the AGM. The E+SS Team is unable to provide visa assistance to self-funded participants.*
Should be Empty:

Erasmus +: OCEANS Annual Conference & Annual General Meeting, 2026

Background of the event

Key Themes

Who should apply:

Application Details

Logistics: costs, visa, travel, accommodation, GDPR

Contact

Registration form

Erasmus +: OCEANS Annual Conference & Annual General Meeting 2026

Personal Details

Motivation, previous engagement & experiences